The Audit Trail

Overview 

The Audit Trail allows users to see who made the latest paragraph activation, deactivation, and edits within a section. 

Audit Trail works independently from Track Changes, indicating if a paragraph has been activated, deactivated, or edited instead of showing specific edits.

This article contains:

• Audit Trail View
• Exporting Audit Trail

Audit Trail View

Under the "More" menu on the SpecLink Cloud Toolbar, there will be two options for Audit Trail.

Click on "Show Audit Trail" to enter Audit Trail View. 

This will display as red text of the most recent editor’s name and date/time of that edit underneath any paragraph that has been modified. 
Any paragraph modifications and activation/deactivation modifications will trigger the Audit Trail to display. 



While the Audit Trail View is active, the section will be in a read-only state. Return to the More meu and toggle "Show Audit Trail" again to return to editing mode.

Actions that will Update the Audit Trail

The following is a list of actions that will cause the Audit Trail to update and show a change to the most recent modification:

• Activating a Paragraph
• Editing the Text in a Paragraph
• Adding a Link (Shown as a modification to the Source Paragraph)
• Changing the Level Hierarchy for a paragraph
• Toggling Auto-Numbering
• Adding a Hyperlink
• Any Formatting Changes such as bold, underline, alignment, etc.
• Changing a Choice Field or a Fill-in-the-Blank option

Actions that do not update the audit trail:

• Adding or Editing a Note
• Adding or Editing a Comment
• Adding a Report or View Tag
• Activating a Paragraph by Linking

Export Audit Trail to Excel

While editing, or in Audit Trail view, users can export the Audit Trail information to Excel. 

The More menu in either view will include an option labeled "Export Audit Trail to Excel". 

"Export Audit Trail to Excel" generates an Excel file for sorting and filtering by the following columns:

• Section ID
• Author
• Section Name
• Sequence Number
• Last Editor Name
• Last Edited Date
• Last Edited Time

Watch the video below to see the Audit Trail in action: